The Ultimate High School Reunion Planning Checklist

A great reunion is really just a series of small tasks done on time. Use this checklist as your committee's backbone. Timelines assume a 9–12 month runway; compress as needed.

9–12 months out

• Form your committee and assign roles.
• Set a target date and rough budget.
• Estimate attendance and ticket price.
• Start a classmate contact list.

6–9 months out

• Tour and book your venue.
• Reserve caterer, DJ/entertainment, and photographer.
• Launch your reunion website and send save-the-dates.
• Open RSVPs and ticket sales.

3–6 months out

• Push outreach hard on social media.
• Confirm the menu and any A/V needs.
• Plan décor, theme, and a slideshow or memory wall.
• Track RSVPs and follow up with maybes.

1 month out

• Confirm final headcount with the venue and caterer.
• Build the night-of timeline and brief vendors.
• Print name tags with senior photos.
• Send a final reminder and the countdown.

Week of & night-of

• Confirm arrival times with every vendor.
• Prepare a check-in table and signage.
• Assign a point person for issues (ideally not you).
• Take lots of photos — and actually enjoy it.

After the reunion

• Publish the photo gallery.
• Send a thank-you and highlights.
• Close out the budget and pay final invoices.
• Collect feedback for the next milestone.

If checking every one of these boxes sounds like a second job — it can be. Rewind Reunions runs this entire checklist for you, start to finish.